Total Pageviews

Friday, November 05, 2010

Proposed Florida Bar Opinion Requires Lawyers to Scrub Hard Drives

A recent proposed advisory opinion by the Florida Bar warns lawyers of their ethical duty to see that old hard drives are sanitized to protect client information from falling into the hands of unauthorized third parties.  See Proposed Opinion 10-2 (Sept 24, 2010) found at$FILE/10-02%20PAO.pdf?OpenElement

Hard drives or memory sticks are used in copying and fax machines as well as computers.  Lawyers that lease copiers or dispose of these machines without sanitizing the hard drive leave client information vulneralble to the mischief of third parties that mine and harvest such information to commit identity theft.  The proposed opinion would require lawyers to obtan assurances from third party vendors that the hard drive will be sanitized to protect client information.

It remains to be seen how a lawyer can exercise control over third party vendors and whether lawyers should be disciplined for failing to obtain that assurance from the vendor.  For example, what assurance can a lawyer get when he asks a hotel clerk to make copies of a client's documents?  ABA Model Rule 5.3 was not written to address a lawyer's responsibility for conduct of non-lawyers that are not under the direct supervisory authority of the lawyer.  This is why ethical breaches by persons to whom a task or matter has been outsourced by a lawyer, and the outsourcing lawyer's exposure under Rule 5.1 or 5.3 is a problematic issue.  A lawyer does not exercise supervisory authority over third parties not employed by the lawyer or his/her firm.

The opinion also raises a question whether lawyers should be subject to discipline if a third party finds the lawyer's laptop, flash drive, cell phone or other device containing client information that is not encrypted or password protected.  While it is one thing to advise lawyers on best practices regarding the use of technology, it is an entirely different matter to hold a lawyer subject to discipline for not adopting these best practices.

It will be interesting to see how this opinion reads when it is finally  adopted.

Wednesday, November 03, 2010

Prosecutors May Advise Police to Communicate with Represented Defendant

Effective November 1, 2010, the Supreme Court of Virginia approved the Virginia State Bar’s Rule 4.2 Task Force’s proposed amendment to Comment [5] of Rule 4.2 of the Rules of Professional Conduct to address the situation in which a defendant who is in custody, formally charged, and represented by counsel waives his rights under Miranda v. Arizona and wants to give a statement to a law enforcement officer without his counsel present.

The question addressed by the task force was: “If the law enforcement officer seeks legal advice from a commonwealth’s attorney regarding whether the officer may obtain a statement from the defendant under these circumstances, may the commonwealth’s attorney advise the police officer without violating Rule 4.2?

Rule 4.2 had previously prohibited a lawyer from communicating with a person the lawyer knew to be represented by counsel unless the counsel for the represented person consented or the communication was authorized by law.

Rule 8.4 (a) states that a lawyer cannot violate a professional rule through the agency or actions of another. A reading of the rule led to the conclusion that the commonwealth’s attorney could not ethically advise law enforcement officers to proceed with the custodial interview without notice to or consent from the accused’s lawyer.

The task force determined that the defendant’s waiver of his right to have his lawyer present when the accused desires to talk to a law enforcement officer presents a constitutional legal issue on which the commonwealth’s attorney should be permitted to give advice without fear of violating the cited rules. The amendment to Rule 4.2, Comment [5] clarifies that the commonwealth’s attorney can advise the law enforcement officer regarding the legality of an interrogation or the legality of other investigative conduct. The amendment to Comment [5] does not, however, authorize the commonwealth’s attorney to script or mastermind the police’s interrogation of the defendant.

Monday, October 18, 2010

California Bar Goes After Prosecutors for Misconduct

The California state bar discipline process, led by recently-appointed Chief Trial Counsel Jim Towery, is investigating 130 prosecutors who had been identified in a report by the Innocence Project and Santa Clara University law professors on instances of wrongful conviction.  It is not known how far these cases will go back, but this is a rather significant development in the field of lawyer regulation.

Thursday, August 05, 2010

Access Virginia State Bar's Ethics Hotline By E-Mail

Lawyers may now access the Virginia State Bar's Legal Ethics Hotline via e-mail simply by clicking on a blue button.  Here is a link to that page:

This will help reduce the "phone tag" on the traditional phone service.  To reach the hotline by phone and request legal ethics advice dial 804-775-0564.

Members Can Download Legal Forms at VSB Website

Virginia Bar members may now fill out and download many routine pleadings and forms.  To get to the forms, log in as a VSB member.  Click on the “Forms and Downloads” button which takes the user to a page with a “Supreme Court of Virginia Forms” heading at the bottom.

The Supreme Court website has a link to some of the same forms, but most of the forms on the Supreme Court site are ones that must be signed by a pro se litigant or an attorney.

Monday, March 15, 2010

Prosecutors in Daryl Atkins Case Face Disciplinary Charges

Two lawyers involved with the prosecution of the famous capital murder case against Daryl Atkins face charges of misconduct alleging that they coached a co-defendant witness and withheld exculpatory information from the lawyers defending Atkins.  To read more follow this link--

Tuesday, March 09, 2010

Payee Notification Bill Withdrawn

In this session of the General Assembly, the Virginia State Bar asked Senator Norment to put a bill before the legislature that would require insurance companies to notify a claimant or plaintiff that a settlement check has been sent to the claimant's or plaintiff's lawyer.  Insurance companies typically send settlement checks directly to the claimant's lawyer, payable jointly to the client and the lawyer.  This procedure allows the lawyer to protect his or her lien on the settlement proceeds.  Because the insurer typically does not communicate with a represented claimant, including when it sends a settlement check to the claimant's lawyer, a dishonest lawyer can steal the client's portion of the settlement by forging the client's signature and settle the client's claim with the insurance company without the client's knowledge or consent.  Stephen Conrad, a now disbarred lawyer who practiced in Woodbridge, Virginia, is estimated to have stolen millions of dollars from personal injury clients whose cases he settled without their knowledge.  A dishonest lawyer will stall the client by lying about the status of the client's case so the client is deceived into thinking the case is still pending.  The victims of these thefts usually cannot succeed in getting the fraudulent settlements set aside because the insurance company has the right to rely on the apparent authority of the lawyer to settle the client's case.  The client's only recourse then is to make a claim against the client protection fund, but the Fund limits payment to $50,000 for losses incurred on or after July 1, 2000.

Experience has shown that these problems are substantially reduced in states that have adopted payee notification laws like the proposed bill introduced in the Virginia General Assembly this session.  The ABA has a Model Payee notification rule--which is not part of the Model Rules of Professional Conduct, that simply requires the insurer, when making payment in excess of a threshold amount (such as more than $5000) in settlement of third party liability claim, to send a written notice to the claimant that a settlement check has been sent to their lawyer.

The Virginia Trial Lawyers Association objected to the bill (SB 511) submitted on behalf of the Virginia State Bar and contacted the Chief Justice of the Supreme Court of Virginia, who in turn requested that the bar withdraw its bill from consideration by the General Assembly this session.  Chief Justice Hassell, in a conference call with VSB Executive Director Karen Gould, and VTLA Executive Director Jack Harris, advised that this decision was made with unanimity among the justices at the Court.  The Chief Justice said he wants to discuss the issue at a meeting with representatives from 17 statewide bar groups that he generally convenes once a year.  HB 511 passed the Senate by a vote of 38 to 2 and crossed over to the House where it was stricken from the docket by the Commerce and Labor Committee on March 2, 2010.  A similar bill, HB 738, was introduced by Del. Albo on behalf of the VTLA but the bill never made it out of the Courts of Justice Committee in the House.

Hopefully, the powers that be will see the wisdom of this measure--to protect clients and third parties from lawyers stealing their funds--and get this law on the books before another Stephen Conrad comes along.  Critics of the bill, particularly personal injury lawyers, voice the concern that the proposed bill would invite insurance company reps to communicate directly with their client and would create mischief.  This concern was easily addressed by language included in HB 738 that stated "No other information is authorized by this section to be communicated orally or in writing to such a claimant by a payer."

Tuesday, February 23, 2010

Lawyers Getting Stung by Internet Scammers

Scammers continue to target Virginia lawyers with promises of high fees for purported collections actions, followed by bogus cashier’s checks — and the scams are becoming increasingly sophisticated.

The Virginia State Bar warned about the scams in June and July 2009:

A newer scam that nearly claimed a Virginia victim is an e-mail that requests help collecting a judgment from a collaborative law agreement for a divorce. The purported creditor is a wife who recently relocated to Japan, and the purported debtor is the husband. The client creditor may appear to be referred by an out-of-state lawyer. The husband quickly agrees to pay the judgment and sends a cashier’s check. The attorney targeted by the scam deposits the check in his or her escrow account, waits for it to be credited to the account, and then wires the funds minus his fees to the wife in Japan. As the check makes its way through the banking channels, it is found to be fraudulent. The lawyer is left owing his bank or other clients a significant amount of money. To make matters worse, some legal malpractice insurers take the position that client losses caused by these scams are not covered under their policy.

Danger Signs or Red Flags:

• The transaction moves very quickly, and you will be asked by the “client” to wire or expedite disbursement of funds from your trust account.

• A party to the transaction is in a foreign country.

• The deal is too good to be true (you don’t get paid big bucks for doing nothing).

Avoiding the Scam:

• Do not enter into a transaction unless you have verified the parties and the claims. Identify and know the “client” with whom you are dealing.

• If you enter into these transactions, do not disburse any funds in your trust account until you have verified the funds with the issuing bank and the check has finally cleared. It may take weeks for the bank to determine that the check is counterfeit.

• Instruct the debtor to make one check payable directly to the “client” for the exact amount owed and a second check payable to you for your fee. Instruct the debtor to have the checks drawn on a local or national bank with branches in your area. Cash your fee check at the issuing bank.

Reporting the Scam

If you have been scammed, call the VSB Ethics Hotline at (804) 775-0564 and your bank for advice. Lawyers who think they might be the target of a scam can also make a report to the Internet Crime Complaint Center at

Wednesday, January 20, 2010


As social networking websites like Twitter, Facebook, MySpace and LinkedIn become increasingly more popular among lawyers, judges, support staff and clients, lawyers have to be mindful about some ethical concerns that may not be obvious. Some lawyers may say that social networking does not present any novel issues for lawyers to worry about. Lawyers cannot afford to be so cavalier. Experienced lawyers and seasoned judges have suffered professional discipline for the improper use of social networking tools. The informality and speed with which communications are made using social network tools like Twitter and Facebook may contribute to errors and ethical transgressions. Also, lawyers need to appreciate that communications over social networks are public, easily searched and permanently archived.


Rule 1.6 of the Virginia Rules of Professional Conduct requires a lawyer to protect and not disclose a client’s confidences and secrets, unless the client consents to the disclosure. Confidences are communications between lawyer and client that are protected under the common law attorney-client privilege. Secrets embrace all other information gained in the course of the lawyer-client relationship that the client wants kept confidential or if disclosed would be detrimental or embarrassing to the client. Unlike Virginia, most states did not keep the “confidences and secrets” formulation when they adopted a rule modeled after ABA Model Rule 1.6. ABA Model Rule 1.6 requires that all information relating to the representation of the client be kept confidential. It is important for Virginia lawyers who are admitted in other jurisdictions to know that other jurisdiction’s rule on confidentiality. Under ABA Model Rule 1.6, even the client’s identity and the fact of representation is confidential, whereas under Virginia’s Rule 1.6, that generally is not the case.

A lawyer who discusses his or her cases on Twitter, Facebook, or a blog runs the risk of violating Rule 1.6, absent client consent. A lawyer could easily breach confidentiality on Twitter simply by tweeting to followers what they are doing at that particular time. A lawyer could try to avoid disclosing specific client information by keeping the message very general and vague but this would not be interesting to read. A lawyer may consider having the client agree up front to permitting the lawyer post information about the client’s matter on a social networking site. However, the lawyer must ensure that any disclosure will not hurt the client’s legal position or embarrass the client. Since there may be quite a lot of information that is unknown at the outset of an engagement, an advanced consent may not be effective because it was not informed. The client may be quite angry with the lawyer for posting information learned after the consent was given. In addition, there is a risk that the posted information may be read by the client’s adversary, opposing counsel, or other third parties. While it may be improper under certain circumstances for lawyers or their agents to go mining for an opposing party’s personal information on a social networking site, some lawyers don’t think, don’t know, or don’t care that obtaining and using your client’s information may be unethical.

The Illinois Attorney Registration and Disciplinary Commission has commenced disciplinary action against an experienced assistant public defender who discussed her cases on her blog. Here is what she posted on her blog:

#127409 (the client's jail identification number) This stupid kid is taking the rap for his drug-dealing dirtbag of an older brother because “he's no snitch.” I managed to talk the prosecutor into treatment and deferred prosecution, since we both know the older brother from prior dealings involving drugs and guns. My client is in college. Just goes to show you that higher education does not imply that you have any sense.

In another post, the assistant public defender stated:

“Dennis,” the diabetic whose case I mentioned in Wednesday's post, did drop as ordered, after his court appearance Tuesday and before allegedly going to the ER. Guess what? It was positive for cocaine. He was standing there in court stoned, right in front of the judge, probation officer, prosecutor and defense attorney, swearing he was clean and claiming ignorance as to why his blood sugar wasn't being managed well.

In yet another post, the assistant public defender vividly described her client’s perjury in a criminal case. In addition to the blog entries described above, the lawyer referred to a judge as being “a total asshole,” and in another she referred to a judge as “Judge Clueless.” The Illinois Board has recommended her disbarment.

Criticizing a judge in a blog got lawyer Sean Conway in trouble. In a conditional plea, Conway agreed to a reprimand for calling a judge an “evil, unfair witch” in a blog post. He claimed in a brief submitted to the Florida Supreme Court that his remarks were protected by the First Amendment, but the court disagreed and affirmed the disciplinary agreement.

On Facebook, a user's profile, photographs, and updates are sometimes available to the public at large or more generally to any other member who is authorized by the first user. Facebook’s platform allows users to add such “friends” and to send them messages, as well as leave postings on “friends’” profile pages through what are called “comments” and “wall posts.” Fortunately, privacy and security settings on Facebook allow the user to restrict or limit access the user’s profile to only members, the user’s “friends” or even a select few “friends.” If the user is not careful, information can easily fall into the wrong hands. For example, in People v. Liceaga, a Michigan murder trial, the prosecutor sought to admit photographs found on the defendant's MySpace page as evidence of intent and planning. Specifically, the defendant's profile Web page contained photographs of himself and the gun allegedly used to shoot the victim, and in which he was displaying a gang sign.

In In the matter of K.W., a North Carolina court admitted into evidence an alleged child abuse victim’s MySpace page as impeachment evidence. Specifically, the court held that the victim’s posting of suggestive photographs along with provocative language could be used to impeach inconsistent statements made to the police about her sexual history.

Courts have also permitted information gathered on a person’s social networking site to be used as evidence at the sentencing stage of a criminal proceeding. In United States v. Villanueva, the court found that post-conviction images on the defendant's MySpace page of the defendant holding an AK-47 with a loaded clip taken after the defendant had been convicted of a violent felony could be used as evidence to enhance sentencing.

Trial Publicity

Virginia Rule 3.6 prohibits a prosecutor or a defense lawyer from making public statements about pending criminal cases in which they are involved if the statement will have a substantial likelihood of interfering with the fairness of a trial by jury. Other states’ versions of Rule 3.6 impose the ban in civil cases as well. As jurors use the Internet when they go home for the evening, there is a risk of a mistrial if the lawyers participating in the case are blogging or tweeting about it.

A 40-year-old California attorney has had his law license suspended for 45 days over a trial blog he wrote while serving as a juror. Because of a blog post by Frank Russell Wilson, an appeals court reversed and remanded the felony burglary case, reports the California Bar Journal. As a juror, Wilson was warned by the judge not to discuss the case, orally or in writing. Wilson evidently made a lawyerly distinction concerning blogs: “Nowhere do I recall the jury instructions mandating I can’t post comments in my blog about the trial,” he writes, before posting unflattering descriptions of both the judge and the defendant. He also failed to identify himself as a lawyer to the trial participants, the bar journal notes.

Using Pretext to Obtain a Person’s Information on a Social Networking Web Site

As social-networking websites such as Myspace, Facebook, and Twitter continue to become more popular, criminal and civil attorneys across the nation are beginning to find these websites useful for gathering evidence and personal information relevant to their cases. However, lawyers must be mindful of Virginia Rule 8.4(c) which prohibits deception and misrepresentation and Rule 8.4(a) which states that a lawyer cannot use the agency of another to violate the ethics rules. A recent ethics opinion by the Philadelphia Bar Association holds that a lawyer violates Rule 8.4 by employing a third party to go online and gain access to a person’s information on Facebook by asking to be their “friend.”


A lawyer requested a continuance claiming a death in the family, but the Galveston, Texas judge checked her Facebook page and discovered news of a week of drinking and partying. The judge informed the lawyer’s senior partner of her misrepresentation. The judge told the ABA Journal that the lawyer “defriended” her.

Ethical Lapses by Judges

A North Carolina judge has been reprimanded for “friending” a lawyer in a pending case on Facebook, posting and reading messages about the litigation, and accessing the website of the opposing party. See In the Matter of B. Carlton Terry, Jr., North Carolina Judicial Stds, Comm’n, No. 08-234 (April 1, 2009). Both the Virginia Rules of Professional Conduct and the Canons of Judicial Conduct prohibit ex parte communications between lawyers and judges about pending matters, subject to some limited exceptions. Virginia Rules of Professional Conduct, Rule 3.5 (e); Canons of Judicial Conduct, Canon 3B(7).

The Florida Supreme Court’s Judicial Ethics Advisory Committee has issued an opinion holding that it is judicial misconduct for a judge to add as “friends” on Facebook lawyers who may appear before that judge. The Committee believes that listing lawyers who may appear before the judge as “friends” on a judge’s social networking page reasonably conveys to others the impression that these lawyer “friends” are in a special position to influence the judge. See also Va. CJC, Canon 2B.

Lawyer Advertising Rules

Lawyers should review Virginia Rules 7.1 and 7.2 to make sure all statement or claims made via a website, a blog, Twitter, Facebook, or LinkedIn are in compliance with the advertising rules. Rule 7.1 prohibits a lawyer in his or her public communications from making false or misleading statements about the lawyer or the lawyer’s services. Rule 7.2 imposes additional requirements on “lawyer advertising,” including identifying by name and office address the lawyer responsible for the advertisement. Rule 7.2(e). Consider also reading Virginia LEO 1750 (Advertising, Compendium Opinion). Lawyers must ensure the advertising rules are followed if using Internet media to promote their services especially if using celebrity endorsements, client testimonials, specific case results, specialization claims, or comparative statements. Moreover, advertising with electronic media is subject to Rule 7.2(b) which requires a record be maintained of the advertisement for one year from its last appearance date.

For example, LinkedIn has a section on “specialties.” In many jurisdictions, lawyers are either forbidden from holding themselves out as specialists or must meet certain requirements to do so. In some states this means the lawyer must be certified as a specialist under that state’s specialization certification program. Virginia does not have such a program. However, Virginia does not prohibit a lawyer from holding out generally as a specialist or expert in an area or field so long as the claim can be factually substantiated. Virginia’s Rule 7.4 does prohibit a lawyer from saying that he or she is certified as a specialist, unless the communication also has a required disclaimer that the state of Virginia does not have a procedure for approving or certifying specializations.

A lawyer who “tweets” about obtaining a huge verdict in a case will likely violate Rule 7.2’s prohibition against advertising specific case results because the 140 character limitation on tweets makes it impossible to include the required disclaimer. Rule 7.2(a)(3). Rule 7.2(e)’s requirement of responsible attorney identification may also preclude the use of Twitter as an advertising media.

Client recommendations or endorsements must be scrutinized by the lawyer for compliance with the advertising rules. South Carolina Ethics Advisory Opinion 09-10 states that a lawyer is responsible for any recommendations, endorsements or ratings ascribed to that lawyer on a third party website. If the lawyer cannot monitor and remove or edit non-compliant statements, the lawyer must cease participation on that website. Some legal ethics experts believe a lawyer should not be held responsible for an unsolicited endorsement or recommendation.

LinkedIn has a section on recommendations in which the member can ask other members for a recommendation. Some states do not allow client testimonials, so Virginia lawyers admitted and practicing in other states need to be aware of that state’s rule. Even if the state, like Virginia, allows client testimonials, endorsements, or recommendations, the testimonials must be monitored, revised, or removed so as to comply with Rules 7.1 and 7.2. For example, the lawyer cannot permit to remain on his LinkedIn page a client recommendation that says the lawyer is the “best personal injury lawyer in town,” because it is a comparative statement that cannot be factually substantiated.

Is There a Form of “Solicitation” that is Prohibited or Restricted?

Virginia’s Rule 7.3 regulates direct communication with prospective clients and states “[i]n person communication means face-to-face communication and telephonic communication.” Thus, invitations from a lawyer to a prospective client into the lawyer’s LinkedIn or Facebook page would likely not fall within the rule. However, lawyer solicitation rules vary from state to state, so a Virginia lawyer licensed in other jurisdictions should review the ethics rules of that particular state to determine whether these forms of communication are subject to regulation as a form of solicitation.

Creating Unintended Lawyer-Client Relationships

The lawyer must consider whether informational advice on a blog or website creates the impression of giving legal advice that can be relied on by a visitor. Clear disclaimers can be helpful in resolving this problem. The question to ask is, “Does the online resource do anything that would create client expectations?”

Legal information of general application about a particular subject or issue is not “legal advice” and should not create any lawyer-client issues for the blogging or posting lawyer. Appropriate disclaimers will assure this conclusion. However, if a lawyer by online forms, e-mail, chat room, social networking site, etc. elicits specific information about a person’s particular legal problem and provides advice to that person, there is a risk that a lawyer-client relationship will have formed. Virginia LEO 1842 (2008) addresses this issue somewhat in connection with visitors on a law firm’s web page. The Committee believes the lawyer does not owe a duty of confidentiality to a person who unilaterally transmits unsolicited confidential information via e-mail to the firm using the lawyer’s e-mail address posted on the firm’s website. The person is using mere contact information provided by the law firm on its website and does not, in the Committee’s view, have a reasonable expectation that the information contained in the e-mail will be kept confidential. On the other hand, if the law firm’s website invites the visitor to submit information via e-mail to the law firm for evaluation of their claim, there will be a limited lawyer-client relationship for purposes of Rules 1.6, 1.7 and 1.9. The law firm may be disqualified, under these circumstances, if they are also representing a client adverse to the website visitor. The website disclaimer might state, for example, that no attorney-client relationship is being formed when a prospective client submits information, and that the firm has no duty to maintain as confidential any information submitted. The disclaimer should be clearly worded so as to overcome a reasonable belief on the part of the prospective client that the information will be maintained as confidential. In addition, the Committee recommends the use of a “click-through” (or, “click-wrap”) disclaimer, which requires the prospective client to assent to the terms of the disclaimer before being permitted to submit the information.

Law Firm Policies and Supervision of Employees

Lawyers in law firms have an ethical duty to supervise subordinate lawyers and non-lawyer staff to ensure that their conduct complies with applicable rules of conduct, including the ethical duty of confidentiality. See Rules 5.1 and 5.3. To this end, law firms need to have policies in place regarding employees’ use of social networking websites during and after normal business hours.

Wednesday, January 06, 2010

Court Rules Must Be Admitted to Practice Law in India

In a setback for U.S. firms who seek access to India's legal markets, the High Court of Judicature at Bombay Dec. 16 held that foreign or transnational law firms cannot set up satellite offices in India unless each lawyer is licensed to practice law in that country, even if the firm limits its activities to consulting and other nonlitigation work (Lawyers Collective v. Union of India, Bombay H.C., No. W.P. 1526/1995, 12/16/09).

Transnational firms that set up “liaison offices” in India to draft and review documents, conduct negotiations, and advise clients on international standards and practices are deemed to be engaging in the unauthorized practice of law notwithstanding the work's nonlitigation nature and even though the legal work does not involve the application of India's laws.  This is not surprising, however, because most states in the U.S. also consider such activity to be "practicing law."